Job Posting Title:

Licensing Specialist, Life Science

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Hiring Department:

Discovery to Impact

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

Mission of Discovery to Impact:

Discovery to Impact stands at the heart of transforming academic research into real-world solutions, serving as the pivotal bridge between campus innovators and the industry. Our mission is to harness the power of over 130 campus programs dedicated to entrepreneurship and intellectual property, guiding groundbreaking research from concept to commercial success. Through fostering strategic partnerships with corporations, investors, and entrepreneurs, we ensure that the University's innovations transition from labs and studios into services, solutions, and products that profoundly benefit society. Join us in our quest to change the world, one innovation at a time.

What benefits do I receive with UT Austin? The university offers an impressive benefits package including, but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)

• Voluntary Vision, Dental, Life, and Disability insurance options

• Generous paid vacation (8 hours/month), paid holidays (10+/year), sick time (8 hours/month), and longevity pay

• Teacher Retirement System of Texas, a defined benefit retirement plan, with 8.25% employer matching funds

• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)

• Flexible spending account options for medical and childcare expenses

• Robust free training access through LinkedIn Learning plus professional conference opportunities

• Tuition assistance

• Expansive employee discount program including athletic tickets

• Free access to UT Austin's libraries and museums with staff ID card

• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards.

Purpose

The Licensing Specialist, Life Science will support the active management of UT Austin's life science commercialization portfolio, including therapeutics, diagnostics, medical devices, research tools, biologics, software-enabled life science technologies, and other health- and biology-related innovations. The role will help move UT Austin technologies to market through industry partners and startups that can develop them into products and services. The Licensing Specialist will balance the interests of inventors, licensees, partners, and internal teams to negotiate agreements that bring UT research to market. Working alongside the broader Licensing team, the role manages agreement workflows, prepares and negotiates routine and moderately complex agreements, coordinates across internal stakeholders, and maintains productive relationships with licensees and partners. This is a growth-oriented role. The successful candidate will contribute immediately to life science agreement execution while building stronger judgment in licensing strategy, patent strategy, business models, startup considerations, diligence, and portfolio management.

Responsibilities

Licensing and Agreement Management
- Draft, review, negotiate, and manage life science agreements, including license, option, evaluation, material transfer and biological material, confidentiality, inter-institutional, data use, and technology validation agreements, along with amendments, letters of support, and other commercialization-related contracts.
- Manage a pipeline of agreements toward execution, coordinating with inventors, companies, startups, legal counsel, and university stakeholders to resolve issues while preserving UT Austin's long-term interests.
Portfolio and Team Support
- Support the Licensing team in managing agreement workflows, portfolio activity, partner communications, and commercialization priorities, with a primary emphasis on life science technologies. Over time, take increasing ownership of selected technologies, relationships, and workflows.
Intellectual Property, Business Development, and Commercialization Support
- Coordinate with the Intellectual Property and Business Development teams on invention disclosures, patent portfolio decisions, market feedback, licensing strategy, potential partners, and startup opportunities.
Industry, Inventor, and Licensee Relationships
- Build relationships with UT Austin faculty, licensees, startups, investors, and industry partners, and serve as a responsive point of contact for agreement-related questions.
Process Improvement and Professional Development
- Improve team templates, workflows, agreement tracking, and licensing operations.
- Participate in training, AUTM programming, and professional development to deepen expertise in technology transfer, life science commercialization, patent strategy, startup licensing, equity, and negotiation.

Required Qualifications

Bachelor's degree in life sciences, biomedical engineering, biotechnology, pharmacy, chemistry, biology, neuroscience, molecular biology, biochemistry, or a related field.
Experience in one or more of the following areas: life science research, biotechnology, pharmaceuticals, medical devices, diagnostics, university technology transfer, intellectual property, contracts, business development, venture/startup support, or commercialization of early-stage technologies.
Strong ability to understand and communicate life science concepts to both technical and non-technical audiences.
Excellent written and oral communication skills, including the ability to write clearly, summarize complex issues, and communicate professionally with faculty, companies, startups, attorneys, and internal stakeholders.
Demonstrated ability to manage multiple projects, track details, follow through on deadlines, and move work forward independently.
Strong judgment, intellectual curiosity, problem-solving ability, and willingness to learn licensing, patent strategy, deal structure, and university commercialization practices.
Ability to work collaboratively with colleagues across licensing, intellectual property, business development, collaborative research, compliance, finance, inventors, and external partners.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications (candidates need not have all of these qualifications to apply)

Ph.D. or other advanced degree in a life science, biomedical engineering, biotechnology, pharmaceutical science, medicine, business, law, or related field.
Relevant intellectual property experience, including experience with patents, patent strategy, invention disclosures, licensing, technology transfer, patent prosecution support, IP diligence, or commercialization of university or early-stage life science technologies.
Experience in a university technology transfer office, biotech or pharmaceutical company, medtech company, venture-backed startup, law firm, patent office, accelerator, consulting firm, or related commercialization environment.
Familiarity with patent licenses, option agreements, confidentiality agreements, inter-institutional agreements, material transfer agreements, data use agreements, sponsored research agreements, or other agreements used to advance life science technologies.
Experience reviewing scientific publications, patent materials, business plans, investor materials, diligence plans, or early-stage technology summaries.
Familiarity with basic principles of patent law, licensing, royalty and milestone structures, equity, diligence obligations, startup formation, and university conflict-of-interest or compliance issues.
Experience building relationships with faculty, researchers, entrepreneurs, industry partners, investors, or external collaborators.
Demonstrated record of being a self-starter, careful writer, strong collaborator, and practical problem solver.
Participation in AUTM, technology transfer training, entrepreneurship programs, venture fellowships, business development internships, or similar professional development.

Salary Range

$85,000+ depending on qualifications

Required Materials

Resume/CV
Cover Letter
3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English and Spanish) [PDF]
Right to Work Poster (English) [PDF]
Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.